Support – Administrative: Physical Records Management Services

• Includes: All services necessary to manage, store, organize, retrieve, and transport physical Federal records. This also includes destruction services. This may also include services that contain ancillary IT software, hardware, and equipment.

• Excludes: Digitization of physical records, document conversion services related to federal records (PSC R617).

Note: As described in 36 CFR 1220.18, “Physical Records Management” is the planning, controlling, directing, organizing, training, promoting, and other managerial activities related to the creation, maintenance and use, and disposition of physical records, carried out in such a way as to achieve adequate and proper documentation of Federal policies and transactions and effective and economical management of agency operations. Physical records include records in paper or other analog formats, such as audio tape or videotape. Physical records do not include items that are stored in a digital format on a computer, server, or some form of digital media.

PSC code R616 — Support – Administrative: Physical Records Management Services — is used by federal contracting officers to classify service purchases. When an agency awards a contract for support – administrative: physical records management services, they record PSC code R616 in the Federal Procurement Data System (FPDS).

As a vendor, knowing this PSC code helps you find relevant opportunities. Search for active solicitations using PSC code R616 on SAM.gov, or review historical awards on USASpending.gov to understand which agencies buy this service and at what contract values.

PSC code R616 falls under the Administrative Support Services category. Service codes like this one are used for professional services, IT, construction, and R&D contracts.

To find opportunities using this PSC code on SAM.gov:

You can also track historical spending patterns for PSC code R616 on USASpending.gov. Filter by agency, fiscal year, and award type to identify your best customers and forecast future opportunities.

What is PSC code R616?

PSC code R616 — SUPPORT – ADMINISTRATIVE: PHYSICAL RECORDS MANAGEMENT SERVICES — is a federal Product and Service Code used to classify product or service purchases on government contracts. It falls under the Office Management category and is used by contracting officers when reporting contract actions in the Federal Procurement Data System (FPDS).

How do I use PSC code R616 in SAM.gov?

PSC codes are used by the government to describe what they are buying, not by vendors to register. However, understanding PSC code R616 helps you identify which federal opportunities to pursue. Search for active opportunities using this PSC code on SAM.gov under Contract Opportunities, or use USASpending.gov to see historical contract awards under this code.

What types of contracts use PSC code R616?

Federal agencies use PSC code R616 (SUPPORT – ADMINISTRATIVE: PHYSICAL RECORDS MANAGEMENT SERVICES) when awarding contracts for includes: all services necessary to manage, store, organize, retrieve, and transport physical federal records. this also. You can view all current and historical contract awards under this code on USASpending.gov.